Executive Administrative Assistant Job

Company Name:
DePuy Synthes Sales, Inc. (6032)
New Brunswick, NJ, US
Executive Administrative Assistant
DePuy Synthes, a member of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant located in New Brunswick, NJ.
DePuy Synthes is a Johnson & Johnson company that is one of the leaders in the medical device industry. Our implants and instruments are used by orthopaedic surgeons to treat patients with conditions resulting from traumatic injuries, degenerative diseases, deformities, and sports related injuries. Our environment is entrepreneurial, learning-driven, and is as challenging as it is rewarding.
DePuy Synthes Companies of Johnson & Johnson is the largest, most innovative and comprehensive orthopaedic and neurological business in the world. DePuy Synthes Companies will offer an unparalleled breadth and depth of products, services and programs in the areas of joint reconstruction, trauma, spine, sports medicine, neurological, craniomaxillofacial, power tools and biomaterials. Building on the legacy and strengths of two great companies, we are creating one organization that will be agile and better equipped in today's evolving health care environment. With a focus on activating insights to develop innovative, comprehensive solutions, we are inspired to advance patient care in greater ways than either company could accomplish on its own.
The Administrative Assistant position reports to the Vice President, Franchise Account Management and will provide administrative support to the Franchise Account Management (FAM) leadership team and activities related to the organization. The Administrative Assistant position represents the FAM organization and works closely with executive management in DePuy Synthes and enterprise wide. This position requires a full understanding of the functions, practices, procedures, and policies of an organization. This person will have regular contact with senior management within Johnson & Johnson and with customers to provide or gather information, coordinate and schedule customer engagements. He/she must possess the ability to anticipate leader's needs and collect/prepare information for the leaders. The individual is required to think analytically, exercise sound judgment and discretion. This person must have the proven ability to communicate effectively and articulately with all levels of the organization. He/she must demonstrate flexibility and the ability to manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.
The incumbent will prepare and maintain documents of a confidential and sensitive nature, maintains complex and changeable calendar for FAM executive leader and AVPs, and arranges and prioritizes day to day meetings, leadership and client meetings. The individual will draft emails, documents and other communication material, distributes scheduled and ad hoc messages, as well as handle travel arrangements/ itineraries and processes expense reports for executive and AVPs. They will work on projects as assigned, prepare and adjust power point presentations, and function as the meeting recorder and prepares meeting minutes and action items.
The successful candidate will track action items and rigorously follows up with direct reports and other staff on deliverables on behalf of FAM executive, collect and consolidates management reports/data from each region to track progress and/or deliver against action items, track items requiring executive approval, enters and or approves data in systems, and work with executive direct reports to help plan, organize and coordinate team meetings. They will maintain electronic and/or paper files, internal/external contact lists, rosters, and organization charts, and act as liaison with other departments and outside parties including executive management.
A minimum of a High School diploma is required. An Associate's degree or CPS is preferred. A minimum of 6 years of experience providing Executive level support is required. Previous administrative experience supporting a head of a major business or function is preferred. Previous experience supporting multiple stakeholders or a team is highly desired. The incumbent must possess extensive knowledge of and demonstrate expert level of proficiency with personal computers working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.). Strong proficiency in Ariba or closely related system, gXRS or other expense reporting system, CTO or other travel systems, and SAP/Our Source is required. Energetic customer focus and outstanding interpersonal skills are required. Must possess strong initiative, organizational skills and detail orientation. Experience in a complex, fast changing organization is required.
BE VITAL in your career, Be seen for the talent you bring to your work. Explore opportunities within the Johnson & Johnson Family of Companies.
Primary Location:
North America-United States-New Jersey-New Brunswick
DePuy Synthes Sales, Inc. (6032)
Job Function:
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Johnson and Johnson Family of Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status, or any other characteristic protected by law.
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