Administrative Assistant
4.
1 New Brunswick, NJ New Brunswick, NJ Part-time Full-time Part-time Full-time 4 hours ago 4 hours ago 4 hours ago Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department College of Nursing Overview The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences.
As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor's, master's, post-master's, DNP, and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice, and multidisciplinary collaboration.
Innovative academic offerings include bachelor's, master's, post-master, and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the School of Nursing.
The Administrative Assistant is a critical member of the Department of Student Well-being and Engagement, supporting the Assistant Dean and the staff to fulfill the department's mission of providing excellent service to all School of Nursing students through various forms of communication for all four sites of Student Well-being and Engagement's staff and students and community of Rutgers University.
This position reports to the Assistant Dean for Student Engagement and well-being, with a dotted line reporting to the Senior Vice Dean.
Among the key duties of the position are the following:
Responsible for managing the processes for the department including the following:
budget management, budget tracking, operations for event planning, room reservations, facilities request and work orders, tracking student curriculum records, confidential students of concern, benchmarking, preparing important files for meetings, compiling data, and managing complex calendars.
Provides support for regularly scheduled in-service training programs and retreats related to professional development and leadership development for students.
He/she/they assure the confidentiality of this process and monitor that the process is working well with the external reviewers.
Prepares, explains, and implements administrative guidelines and departmental procedures to staff and to the general public.
Provides executive support to the Department of Student Well-being and Engagement (full and part-time).
Prepares items to process reports, primary contact for website updates, and disseminating information to faculty, staff, and to students.
Coordinates events and appropriate logistics (venue, ordering food, coordinating audio/visual needs, drafting and distributing invitations, tracking RSVPs), as well as communicates with faculty, staff, students, guests, and vendors in planning special events.
Provides resolutions to an assortment of problems of moderately complex scope.
Uses judgment within defined practices and procedures.
When necessary, the incumbent will assist with other duties as assigned.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.
000 Annual Mid Range Salary 60147.
000 Annual Maximum Salary 71921.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree required - a degree in student personnel services; higher education administration, management, or other related field.
Certifications/Licenses Required Knowledge, Skills, and Abilities Exceptional communication skills, both written and oral.
The ability to work independently, multi-task, and problem-solve is essential.
Preferred Qualifications 3-5 years of experience that demonstrates knowledge and understanding of administrative and office management responsibilities and execution in the collegiate student services domain is highly desired.
Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 23ST3053 Posting Open Date 11/16/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 New Brunswick, NJ New Brunswick, NJ Part-time Full-time Part-time Full-time 4 hours ago 4 hours ago 4 hours ago Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department College of Nursing Overview The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences.
As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor's, master's, post-master's, DNP, and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice, and multidisciplinary collaboration.
Innovative academic offerings include bachelor's, master's, post-master, and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the School of Nursing.
The Administrative Assistant is a critical member of the Department of Student Well-being and Engagement, supporting the Assistant Dean and the staff to fulfill the department's mission of providing excellent service to all School of Nursing students through various forms of communication for all four sites of Student Well-being and Engagement's staff and students and community of Rutgers University.
This position reports to the Assistant Dean for Student Engagement and well-being, with a dotted line reporting to the Senior Vice Dean.
Among the key duties of the position are the following:
Responsible for managing the processes for the department including the following:
budget management, budget tracking, operations for event planning, room reservations, facilities request and work orders, tracking student curriculum records, confidential students of concern, benchmarking, preparing important files for meetings, compiling data, and managing complex calendars.
Provides support for regularly scheduled in-service training programs and retreats related to professional development and leadership development for students.
He/she/they assure the confidentiality of this process and monitor that the process is working well with the external reviewers.
Prepares, explains, and implements administrative guidelines and departmental procedures to staff and to the general public.
Provides executive support to the Department of Student Well-being and Engagement (full and part-time).
Prepares items to process reports, primary contact for website updates, and disseminating information to faculty, staff, and to students.
Coordinates events and appropriate logistics (venue, ordering food, coordinating audio/visual needs, drafting and distributing invitations, tracking RSVPs), as well as communicates with faculty, staff, students, guests, and vendors in planning special events.
Provides resolutions to an assortment of problems of moderately complex scope.
Uses judgment within defined practices and procedures.
When necessary, the incumbent will assist with other duties as assigned.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.
000 Annual Mid Range Salary 60147.
000 Annual Maximum Salary 71921.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree required - a degree in student personnel services; higher education administration, management, or other related field.
Certifications/Licenses Required Knowledge, Skills, and Abilities Exceptional communication skills, both written and oral.
The ability to work independently, multi-task, and problem-solve is essential.
Preferred Qualifications 3-5 years of experience that demonstrates knowledge and understanding of administrative and office management responsibilities and execution in the collegiate student services domain is highly desired.
Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 23ST3053 Posting Open Date 11/16/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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