Administrative Assistant
4.
1 New Brunswick, NJ New Brunswick, NJ Part-time Full-time Part-time Full-time 4 hours ago 4 hours ago 4 hours ago Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SEBS-Continuing Prof Education Overview The New Jersey Agricultural Experiment Station (NJAES) is an integral component of Rutgers, The State University of New Jersey.
The experiment station provides a diverse range of research, extension, and education programs that serve the people of New Jersey and the urban, suburban, and rural communities in which they live.
Through its Cooperative Extension offices in all 21 New Jersey counties, dedicated 4-H agents, Extension specialists, Family & Community Health Sciences educators, and Agriculture and Natural Resources agents work to serve New Jersey residents in every area of the state.
In addition, off-campus field stations and farms focus on research ranging from support for fisheries, agriculture and allied businesses to support for youth and teens, while several centers and institutes on the George H.
Cook Campus at Rutgers-New Brunswick engage in world-class research to provide solutions for a range of issues faced by New Jersey residents.
Posting Summary Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the School of Environmental and Biological Sciences.
Reporting to the Senior Program Coordinator at Rutgers Cooperative Extension - New Jersey Agricultural Experiment Station's Office of Continuing Professional Education (NJAES-OCPE), the primary purpose of this position provides support to the Program Coordinators for the administration and coordination of open market courses, grant training, other courses and events as needed.
Among the key duties of the position are the following:
Participates in day-to-day operations of programs; provides pre-, day of, and post-support for remote and in-person courses and events.
Schedules appointments, arranges and coordinates logistics for meetings, courses and events.
Manages and updates courses and materials in Canvas/online learning platform.
Researches venues for appropriateness of space, services and budget; processes instructor fees; submits invoices and expenses for payment; serves as liaison within and outside of the unit to ensure materials, equipment and sites are prepared and confirmed.
Prepares and reviews records, reports, and documents for courses including applications for recertification credits for various agencies.
Serves as liaison within university departments as well as outside vendors and instructors.
Works under direction supervision of the Senior Program Coordinator with specific instructions on routine and semi-routine work and within established work parameters for OCPE.
The incumbent should be knowledgeable about and support OCPE's programs as well as the mission, vision, role and goals of OCPE, the Experiment Station, Cooperative Extension and the university.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.
000 Annual Mid Range Salary 60147.
000 Annual Maximum Salary 71921.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Requires a Bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices.
Certifications/Licenses Requires a valid driver's license and successful completion of the university's defensive driving program upon hiring.
Required Knowledge, Skills, and Abilities Requires good communication skills and computer literacy in MS Office Suite, and Adobe Creative Cloud software.
Work effectively in a high-energy, fast-paced, challenging environment and be able to handle multiple concurrent tasks and priorities.
Preferred Qualifications Basic knowledge of Zoom, WebEx, Excel and Qualtrics.
Equipment Utilized All Microsoft Office applications including Word, Excel, Access, PowerPoint; IE/Firefox/Chrome internet browsers; Adobe Creative Cloud software including Acrobat, Publisher, Photoshop and In-Design; NJ SAGE system; Zoom, WebEx, Teams, Ancor and Canvas.
Physical Demands and Work Environment Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc.
to assist those with mobility limitations).
No specific dress code is defined, but this position is expected to dress professionally for meetings, conferences and classes with internal and external clients.
Ability to lift 25 lbs.
Special Conditions This position may occasionally be required to work outside of normal business hours to manage response to mission-critical, time-sensitive issues.
During the probationary period, there are no hybrid work arrangements, and the incumbent will report to the office each day.
Posting Details Posting Number 23ST3043 Posting Open Date 11/16/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 New Brunswick, NJ New Brunswick, NJ Part-time Full-time Part-time Full-time 4 hours ago 4 hours ago 4 hours ago Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SEBS-Continuing Prof Education Overview The New Jersey Agricultural Experiment Station (NJAES) is an integral component of Rutgers, The State University of New Jersey.
The experiment station provides a diverse range of research, extension, and education programs that serve the people of New Jersey and the urban, suburban, and rural communities in which they live.
Through its Cooperative Extension offices in all 21 New Jersey counties, dedicated 4-H agents, Extension specialists, Family & Community Health Sciences educators, and Agriculture and Natural Resources agents work to serve New Jersey residents in every area of the state.
In addition, off-campus field stations and farms focus on research ranging from support for fisheries, agriculture and allied businesses to support for youth and teens, while several centers and institutes on the George H.
Cook Campus at Rutgers-New Brunswick engage in world-class research to provide solutions for a range of issues faced by New Jersey residents.
Posting Summary Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the School of Environmental and Biological Sciences.
Reporting to the Senior Program Coordinator at Rutgers Cooperative Extension - New Jersey Agricultural Experiment Station's Office of Continuing Professional Education (NJAES-OCPE), the primary purpose of this position provides support to the Program Coordinators for the administration and coordination of open market courses, grant training, other courses and events as needed.
Among the key duties of the position are the following:
Participates in day-to-day operations of programs; provides pre-, day of, and post-support for remote and in-person courses and events.
Schedules appointments, arranges and coordinates logistics for meetings, courses and events.
Manages and updates courses and materials in Canvas/online learning platform.
Researches venues for appropriateness of space, services and budget; processes instructor fees; submits invoices and expenses for payment; serves as liaison within and outside of the unit to ensure materials, equipment and sites are prepared and confirmed.
Prepares and reviews records, reports, and documents for courses including applications for recertification credits for various agencies.
Serves as liaison within university departments as well as outside vendors and instructors.
Works under direction supervision of the Senior Program Coordinator with specific instructions on routine and semi-routine work and within established work parameters for OCPE.
The incumbent should be knowledgeable about and support OCPE's programs as well as the mission, vision, role and goals of OCPE, the Experiment Station, Cooperative Extension and the university.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.
000 Annual Mid Range Salary 60147.
000 Annual Maximum Salary 71921.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Requires a Bachelor's degree from an accredited institution in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices.
Certifications/Licenses Requires a valid driver's license and successful completion of the university's defensive driving program upon hiring.
Required Knowledge, Skills, and Abilities Requires good communication skills and computer literacy in MS Office Suite, and Adobe Creative Cloud software.
Work effectively in a high-energy, fast-paced, challenging environment and be able to handle multiple concurrent tasks and priorities.
Preferred Qualifications Basic knowledge of Zoom, WebEx, Excel and Qualtrics.
Equipment Utilized All Microsoft Office applications including Word, Excel, Access, PowerPoint; IE/Firefox/Chrome internet browsers; Adobe Creative Cloud software including Acrobat, Publisher, Photoshop and In-Design; NJ SAGE system; Zoom, WebEx, Teams, Ancor and Canvas.
Physical Demands and Work Environment Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc.
to assist those with mobility limitations).
No specific dress code is defined, but this position is expected to dress professionally for meetings, conferences and classes with internal and external clients.
Ability to lift 25 lbs.
Special Conditions This position may occasionally be required to work outside of normal business hours to manage response to mission-critical, time-sensitive issues.
During the probationary period, there are no hybrid work arrangements, and the incumbent will report to the office each day.
Posting Details Posting Number 23ST3043 Posting Open Date 11/16/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Cook (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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