Accounting Assistant I
New Brunswick, NJ New Brunswick, NJ Part-time Full-time Part-time Full-time 16 hours ago 16 hours ago 16 hours ago Position Details Position Information Recruitment/Posting Title Accounting Assistant I Job Category URA-AFT Administrative Department Chancellor - New Brunswick Overview Posting Summary Rutgers, The State University of New Jersey, is seeking an Accounting Assistant I for the New Brunswick Chancellor's Business and Admin Services department.
The NB Chancellor's Business and Admin Services department reports to the Vice Chancellor for Finance of the New Brunswick Campus.
The department provides business operations support to multiple departments reporting to the New Brunswick Chancellor as well as direct business support to the Office of the New Brunswick Chancellor.
Reporting to the Sr.
Director of Business Operations of the New Brunswick Chancellor's Office, the Accounting Assistant provides direct business, accounting, and administrative support to the New Brunswick Chancellor's Business Office.
Among the key duties of this position are the following:
Provides back-up support to other units reporting to the New Brunswick Chancellor as needed.
Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP) and application of concepts, theories, principles, practices, terminology, and applied basis of accounting.
Responsible for approval of requisitions in the University's procurement system, preparation of requisitions in the University's procurement system, monthly reconciliation of invoices and payments, and new supplier requests.
Processes journal entries, reviews expense reports for compliance with the University's travel and business expense policy, and prepares access forms for University procurement, human resources, and financial systems.
Responsible for Human Resources transactions which includes commitment accounting transactions, and payroll time sheet entry.
Provides very precise, conscientious attention to details and have the ability to multi-task.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 51359.
000 Annual Mid Range Salary 63909.
500 Annual Maximum Salary 76460.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination.
A minimum of two years relevant experience in an business, accounting, or administrative function.
Certifications/Licenses Required Knowledge, Skills, and Abilities Excellent oral and written communication skills are essential, and competency with Microsoft Office Suite is required.
Requires a high level of discretion, patience, and professionalism in the performance of his/her job responsibilities.
Preferred Qualifications Advanced Excel and PowerPoint skills preferred.
Knowledge of Marketplace procurement, Oracle Cloud Financials, and/or PeopleSoft Human Capital Management system preferred.
Equipment Utilized Standard office equipment.
Physical Demands and Work Environment Standard office environment.
May be required to move small boxes or files of less than 20 pounds.
Special Conditions Posting Details Posting Number 23ST1831 Posting Open Date 07/13/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The NB Chancellor's Business and Admin Services department reports to the Vice Chancellor for Finance of the New Brunswick Campus.
The department provides business operations support to multiple departments reporting to the New Brunswick Chancellor as well as direct business support to the Office of the New Brunswick Chancellor.
Reporting to the Sr.
Director of Business Operations of the New Brunswick Chancellor's Office, the Accounting Assistant provides direct business, accounting, and administrative support to the New Brunswick Chancellor's Business Office.
Among the key duties of this position are the following:
Provides back-up support to other units reporting to the New Brunswick Chancellor as needed.
Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP) and application of concepts, theories, principles, practices, terminology, and applied basis of accounting.
Responsible for approval of requisitions in the University's procurement system, preparation of requisitions in the University's procurement system, monthly reconciliation of invoices and payments, and new supplier requests.
Processes journal entries, reviews expense reports for compliance with the University's travel and business expense policy, and prepares access forms for University procurement, human resources, and financial systems.
Responsible for Human Resources transactions which includes commitment accounting transactions, and payroll time sheet entry.
Provides very precise, conscientious attention to details and have the ability to multi-task.
Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.
3.
22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.
3.
22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023.
Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.
Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.
Additional information may be found at https:
//futureofwork.
rutgers.
edu.
FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 51359.
000 Annual Mid Range Salary 63909.
500 Annual Maximum Salary 76460.
000 Standard Hours 37.
50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees.
For details, please go to http:
//uhr.
rutgers.
edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students.
For details, please go to https:
//finance.
rutgers.
edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination.
A minimum of two years relevant experience in an business, accounting, or administrative function.
Certifications/Licenses Required Knowledge, Skills, and Abilities Excellent oral and written communication skills are essential, and competency with Microsoft Office Suite is required.
Requires a high level of discretion, patience, and professionalism in the performance of his/her job responsibilities.
Preferred Qualifications Advanced Excel and PowerPoint skills preferred.
Knowledge of Marketplace procurement, Oracle Cloud Financials, and/or PeopleSoft Human Capital Management system preferred.
Equipment Utilized Standard office equipment.
Physical Demands and Work Environment Standard office environment.
May be required to move small boxes or files of less than 20 pounds.
Special Conditions Posting Details Posting Number 23ST1831 Posting Open Date 07/13/2023 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.
1.
35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.
Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose.
Under Policy 100.
3.
1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption.
Additional infection control and safety policies may apply.
Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying.
Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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